Card Fulfilment and Mailing Services
We print, personalise, match and mail your cards accurately and at speed
We provide secure, reliable card fulfilment services for a wide range of membership organisations, associations and businesses.
From printing and personalising cards to auto matching with letters and carriers, then including membership packs or merchandising, we manage the entire process from start to finish.
Whether you’re issuing membership cards, loyalty cards, EV charge cards, RFID cards or ID cards, our automated fulfilment process ensures each card is matched accurately, handled securely and delivered efficiently.
How our card fulfilment process works
From data to delivery, our fulfilment process is designed to be accurate, efficient and easy to manage, whether you need a fully managed service or support at specific stages. View our step-by-step card fulfilment process.
Print & Personalise Cards
We print your cards and personalise each one with names, numbers, barcodes or other unique data for every card holder.
Prepare Letters or Carriers
Personalised letters or carriers are produced using your data, ready to be matched with the correct card.
Match Cards to Letters
Our automated systems match each card to its corresponding letter, ensuring accuracy and recording the process.
Fold, Insert & Add Extras
Letters are folded and inserted into envelopes, with the option to include leaflets, welcome packs or additional items.
Mail & Deliver
Completed mail packs are sent using your chosen mailing service, ensuring reliable and cost-effective delivery.
Trusted by organisations and associations
Why choose The Card Network for card fulfilment
Outsourcing your card fulfilment to a specialist provider gives you more than just time savings: it gives you a more controlled, reliable and scalable process.
Our automated fulfilment systems are designed to handle high volumes with precision, with the option of API Integration to connect seamlessly with your systems to receive and return data.
By removing manual handling, we remove the risk of human error. Each card is processed with a recorded audit trail, giving you full visibility and confidence.
We can support everything from large one-off campaigns to ongoing membership programmes.
Explore our full Card Fulfilment Services
What our customers say
“The timely delivery of the charge card represented an important step for our customers in their transition to electric vehicles.
Collaborating with The Card Network has been a seamless and productive experience, thanks to their dedicated team, meticulous attention to detail, and commitment to excellence.”
Full project planning
We offer full project planning services from start to finish:
working with you on Design, Production, Data Delivery, Support, Stock Management and Mailing.
We also offer full Member Helpdesk Services and Support through our sister company, People Connective.
Card fulfilment for a wide range of projects
We support a wide range of card fulfilment projects across different industries - from membership schemes and loyalty programmes to EV charging and RFID-based access systems.
API integration for real-time card fulfilment
Rather than sending data manually via email or spreadsheets, our API integration allows you to send and receive data in real time.
This creates a faster, more efficient fulfilment process, with fewer manual steps and reduced risk of errors. It also allows for two-way communication, so your systems can receive updates as cards are processed and mailed.
For businesses managing ongoing card programmes, API integration provides a scalable and reliable way to automate fulfilment.
Case Study
Delivering branded EV charging cards on behalf of Motability Operations
Branded RFID EV charging cards, personalised and matched to individual customer letters, then fulfilled and mailed directly to Motability Scheme customers through our end-to-end service.
Card Fulfilment FAQs
Helpful answers about card fulfilment, secure data handling, matching cards to letters, mailing options and the types of projects we support.
Understanding Card Fulfilment
What is card fulfilment?
Card fulfilment is the process of printing and personalising cards, matching them to letters or carriers, packing them into envelopes and mailing them out to the correct recipients. It can also include inserts, welcome packs and secure data handling. You can also view our step-by-step card fulfilment process for a more detailed breakdown.
What types of cards can you personalise and fulfil?
We can print, personalise and fulfil a wide range of plastic and paperboard cards, including membership cards, loyalty cards, EV charge cards, RFID cards, gift cards and ID cards.
What information can be personalised on a card?
We can personalise cards with names, membership numbers, barcodes, QR codes and other variable data, depending on your project requirements. Learn more about card personalisation and how variable data is applied.
Accuracy, Tracking and Data
How do you match each card to the correct letter?
Each card is printed with a unique identifier, such as a barcode, QR code or data linked to the card record. Our automated fulfilment equipment reads this information and matches the card to the correct personalised letter or carrier. This forms part of our step-by-step card fulfilment process.
Do you keep a record of cards that have been fulfilled and mailed?
Yes. During the fulfilment process, each successfully matched item can be recorded with a date and time stamp, giving you a clear audit trail and greater confidence in the mailing process.
How can we send data securely for card fulfilment?
We can receive data securely using agreed transfer methods, and for ongoing or higher-volume programmes we also offer API integration for card fulfilment. This allows data to be sent and updated in real time, helping to reduce manual handling and improve efficiency.
Mailing Options and Project Support
Can you include letters, inserts or membership welcome packs?
Yes. We can include additional items such as leaflets, stickers, merchandise, booklets or other supporting materials. This is all part of our wider card fulfilment services.
Are your mailing costs lower than Royal Mail standard pricing?
On a like-for-like basis, our mailing services can offer lower costs than standard Royal Mail pricing, particularly for larger or ongoing fulfilment projects.
Can we use your fulfilment service and post the completed envelopes ourselves?
Yes. If you prefer, we can print, match, fold and insert your mail packs and then send the completed envelopes back to you for onward mailing.
Request a Quote
- Membership Card or Loyalty Card Mailing
- Enrolment Mailing
- Promo Card or Gift Card Mailing
- ID Card Mailing
- Season Ticket Mailing
- Transport Card Mailing
We have multiple years of experience working with large card fulfilment contracts and abide by all data compliance regulations.
Our sophisticated machinery eliminates human error and records a time stamp of successful attachment and fulfilment.
We prefer to receive all data securely through our API integration capabilities.
We have access to various mailing services that vary in cost depending on the speed of service you require.
These can deliver significant cost savings when compared to a similar Royal Mail service and it’s often for this reason alone that customers choose to have their cards fulfilled and mailed by us.
We work with customers that have a range of requirements, including:
- One-off or annual card mailouts to thousands of members as part of a membership programme.
- Small, regular weekly fulfilment runs for ID card or EV charge card schemes.
- Staggered runs of gift cards.
- Monthly personalisation of cards for new members joining all over the world.
